Kanbox vs Waalaxy: Which LinkedIn Automation Tool Should You Choose?

The main differences between Kanbox and Waalaxy center on outreach capacity (connection requests), Inbox access, and pipeline tracking.

Outreach capacity (connection requests):

• Kanbox: Outreach volume depends on your configured limits and LinkedIn safety constraints
• Waalaxy: Up to ~800 invitations/month (depending on plan)

Smart Inbox:

• Kanbox: Included in all plans—fullscreen chat, labels, reminders, bulk actions
• Waalaxy: Offers an Inbox feature depending on plan / as an add-on on some plans

Lead management:

• Kanbox: Kanban-style pipelines, advanced filters, auto-deduplication
• Waalaxy: List/campaign views, basic duplicate handling, limited filtering

Data sources:

• Kanbox: LinkedIn search, Sales Navigator, LinkedIn Recruiter, events, post engagers (likers/commenters), groups, URL lists
• Waalaxy: Mainly LinkedIn search, Sales Navigator, events, groups (depending on plan)

Typical Waalaxy pricing (check current plans):

• Freemium and paid tiers
• Invitation cap increases by plan (up to ~800 invitations/month)
• Inbox features may be offered depending on plan / as an add-on on some plans

Kanbox plans (overview):

• Starter: 300 prospects/month import limit
• Essential: 600 prospects/month import limit
• Pro: 75,000 prospects/month import limit
• Agency: 75,000 prospects/month import limit (agency usage)

Key differences: Kanbox includes Smart Inbox and Kanban-style pipeline tracking in all plans. Waalaxy’s outreach is capped by invitations, and Inbox availability varies by plan.

Waalaxy doesn’t offer Kanban-style pipelines like Kanbox.

This is a fundamental difference between the two tools:

Waalaxy approach:

• Prospects are managed in lists and campaign views
• You see aggregate statistics (connection rate, reply rate)
• No visual representation of individual prospect progress
• Campaign results shown as numbers, not visual workflows

Kanbox approach:

• In Kanbox, campaigns are tracked in a Kanban-style pipeline
• Each column can represent a step: invited, connected, messaged, replied
• Each card is a prospect—drag and drop to manage
• See at a glance who needs attention
• Add custom columns to extend your sales workflow

For sales teams and recruiters who think in stages and deals, Kanbox’s visual approach is dramatically more intuitive.

Waalaxy offers a LinkedIn Inbox feature depending on plan / as an add-on on some plans.

What Waalaxy’s Inbox feature typically covers:

• Message templates for quick responses
• Scheduled follow-ups
• Labels to organize conversations

What Kanbox’s Smart Inbox includes (in all plans):

• Fullscreen chat view
• Message templates with personalization variables
• Reminders on conversations
• Labels
• Advanced filters (by label, campaign, status)
• Bulk actions (message, label, move to pipeline)
• Direct pipeline integration

Bottom line: Kanbox includes a full Smart Inbox in all plans. With Waalaxy, Inbox availability varies by plan.

Waalaxy is mainly oriented around imports from search/Sales Navigator/events/groups (depending on plan).

Common Waalaxy data sources:

• LinkedIn search results
• Sales Navigator search results
• LinkedIn event attendees
• LinkedIn group members

With Kanbox, you can also import/scrape:

• Post engagers (people who liked or commented on a post)
• Custom URL lists (CSV or text)

Why post engagers matter: Someone who liked or commented on a post about a specific topic is actively engaged—often making them a highly qualified prospect.

Waalaxy has an AI feature called "Waami" for message writing:

• Waami generates message drafts based on prospect profiles
• Suggests improvements to your message drafts
• Availability depends on plan

Kanbox’s approach to personalization:

• Message templates with personalization variables (when available)
• Multi-step sequences with different messages at each stage
• AI assistance can be added via integrations

Key difference: Waalaxy’s AI focuses on message writing. Kanbox focuses on workflow visibility (pipeline + Inbox) and structured prospecting management, with AI added via integrations if needed.

Both tools position themselves around LinkedIn account safety with cloud execution and action pacing.

Waalaxy safety (typical):

• Cloud execution
• Action limits and delays between actions
• Randomized pacing

Kanbox safety (typical):

• Cloud execution
• Configured limits based on your settings
• Humanized delays between actions
• Scheduling based on your active days/hours and timezone settings

Important: No automation tool is 100% safe—LinkedIn actively detects and restricts automation. Best practices:

• Start conservatively (e.g., 20–30 connection requests/day)
• Use personalized messages, not obvious templates
• Don’t run multiple automation tools simultaneously
• Build your activity gradually over time

For sales teams, Kanbox offers significant advantages:

Visual pipeline management:

• Kanbox: Shared Kanban-style pipelines—see all deals in one view, drag-and-drop management
• Waalaxy: Team analytics (depending on plan), but no Kanban-style shared pipeline

Team collaboration:

• Kanbox: Team features available depending on plan
• Waalaxy: Team workspace available depending on plan

Capacity focus:

• Kanbox: Higher lead import capacity on Pro (up to 75,000 prospects/month)
• Waalaxy: Outreach capped by invitations (up to ~800 invitations/month)

Why sales teams prefer Kanbox:

• Kanban-style pipelines match how sales teams think (stages, deals, progress)
• Advanced filters help qualify leads before outreach
• Inbox with reminders ensures no lead falls through the cracks
• Higher import capacity supports larger campaigns

Yes, switching from Waalaxy to Kanbox is straightforward:

What you can migrate:

• Export your lead lists from Waalaxy as CSV
• Import the CSV into Kanbox or paste LinkedIn profile URLs directly
• Recreate your campaign sequences in Kanbox

What you’ll gain:

• Kanban-style pipelines to track progress
• Smart Inbox included (no extra plan needed)
• Advanced filters to segment your lists
• Post engagers (likers/commenters) imports

Getting started:

• Sign up for Kanbox’s 15-day free trial
• Import your existing leads
• Set up your first campaign with Kanban-style tracking
• Manage replies directly from the Smart Inbox

Our support team can help with migration questions via live chat.

Waalaxy is a LinkedIn automation tool that sends connection requests and messages on your behalf.

How Waalaxy works:

• Lead sourcing/import: Copy a LinkedIn or Sales Navigator search URL into Waalaxy
• Campaign creation: Choose from pre-built templates or create your own sequence
• Automated execution: Waalaxy sends invitations, messages, and follows automatically
• AI assistance: Waami helps write message drafts (depending on plan)
• Results tracking: View connection rates, reply rates, and campaign statistics

Waalaxy limitations (common):

• Outreach capped by invitations (up to ~800 invitations/month)
• No Kanban-style pipeline tracking
• Inbox features vary by plan / may be offered as an add-on
• Limited filtering after import

Kanbox works similarly but adds: Kanban-style pipelines, higher lead import capacity (up to 75K prospects/month on Pro), and a Smart Inbox included in all plans.

Automating LinkedIn prospecting follows a 3-step process:

Step 1: Build your lead list

• Use LinkedIn search or Sales Navigator to find your target audience
• With Kanbox: Also import event attendees, post engagers, or groups
• Import into your tool for enrichment and deduplication

Step 2: Create your outreach sequence

• Profile visit → Follow → Connection request → Message → Follow-ups
• Personalize with variables (when available)
• Set delays between steps (1–30 days typically)
• Sequence can stop automatically when someone replies

Step 3: Manage responses and progress

• Waalaxy: Track via campaign statistics, respond via LinkedIn or an Inbox feature (depending on plan)
• Kanbox: A Kanban-style pipeline shows each prospect’s status; respond directly from the Smart Inbox

Key difference: Kanbox lets you see and manage each prospect visually. Waalaxy focuses more on aggregate numbers than pipeline-style tracking.

LinkedIn Sales Navigator is LinkedIn’s premium tool for finding and managing sales prospects.

What Sales Navigator offers:

• Advanced search filters (company size, seniority, years in role)
• Lead recommendations based on your preferences
• InMail credits to message non-connections
• Saved lead and account lists

How Kanbox integrates with Sales Navigator:

• Import leads from any Sales Navigator search URL
• Higher import capacity on Pro (up to 75,000 prospects/month)
• Advanced filtering to refine your lists
• Track prospects in Kanban-style pipelines

How Waalaxy integrates with Sales Navigator:

• Import leads from Sales Navigator search URLs
• Outreach capped by invitations (up to ~800 invitations/month)
• Basic duplicate handling

Note: Sales Navigator requires a separate LinkedIn subscription (starting around $100/month). Both tools support it, but Kanbox offers more import capacity and workflow visibility.

Yes, Waalaxy offers a Freemium plan.

What’s typical in Waalaxy Freemium:

• A small monthly invitation allowance
• Limited automation capabilities
• Basic support

What’s typically limited on Freemium:

• Invitation volume (paid plans increase it up to ~800 invitations/month)
• Inbox features (vary by plan / may be offered as an add-on)
• Advanced sequences and advanced features

Kanbox alternative:

• 15-day free trial with full features
• Starter plan includes Smart Inbox and Kanban-style tracking

Consideration: Freemium is useful to test the workflow, but outreach volume is limited. If you want pipeline visibility + Inbox included, Kanbox’s trial is often a faster way to evaluate the full experience.

Both tools offer CRM integrations through different approaches:

Waalaxy integrations:

• App connections via automation platforms (e.g., Zapier/Make)
• Native connectors depending on plan
• CSV export

Kanbox integrations:

• Zapier — all plans
• Incoming and outgoing webhooks (Pro & Agency)
• CSV export — all plans
• API access (Agency plan)

Key differences:

• Webhooks: Kanbox webhooks enable custom integrations without relying only on third-party automations
• Flexibility: Webhooks + API give technical teams more control

For most users, automation platforms handle CRM needs with either tool. Technical teams may prefer Kanbox’s webhook flexibility.

Waalaxy offers a native multichannel approach (LinkedIn + email), which is one of its distinctive advantages.

What Waalaxy typically offers:

• Sequences combining LinkedIn and cold email
• Built-in email enrichment credits depending on plan
• Conditional logic (e.g., if no LinkedIn response → send email)

Kanbox’s approach:

• Kanbox focuses on LinkedIn as the primary channel
• Built-in email finder
• Export found emails for use in your preferred email tool
• Webhook integration with your email tools

Which to choose?

• Waalaxy if you want all-in-one LinkedIn + email in a single interface
• Kanbox if you prefer specialized tools and want workflow visibility on LinkedIn outreach

Note: Dedicated email tools often offer deeper features (warm-up, advanced tracking, etc.).

Both tools are designed to be accessible, but with different philosophies:

Waalaxy ease of use:

• Ready-to-use campaign templates
• AI assistant (Waami) for message drafting (depending on plan)
• Guided interface with tutorials
• "Black box" approach: configure and let it run

Kanbox ease of use:

• Visual interface with Kanban-style pipelines
• Advanced filters (powerful but require learning)
• Smart Inbox like a classic messaging app
• More transparency on what’s happening

Who is it for?

• Prospecting beginners: Waalaxy may feel simpler initially thanks to templates
• Experienced users: Kanbox offers more control and visibility
• Sales teams: Kanbox’s Kanban-style tracking is immediately understandable

Both tools offer trials: test them to see which matches your workflow.

User feedback highlights different strengths for each tool:

What users like about Waalaxy:

• Simple interface and ready-to-use templates
• Multichannel LinkedIn + email approach
• Freemium plan to test
• Large French-speaking community

What users criticize about Waalaxy:

• Invitation limits (up to ~800 invitations/month depending on plan)
• Inbox features varying by plan
• No Kanban-style pipeline to track prospects
• Lack of visibility on ongoing actions

What users like about Kanbox:

• Kanban-style pipelines to visualize progress
• Smart Inbox included with reminders
• High import capacity on Pro (up to 75K prospects/month)
• Advanced filters for segmentation
• Responsive support

What users criticize about Kanbox:

• No free plan (15-day trial only)
• No native cold email (requires external tool)
• More features = learning time

Users migrating from Waalaxy to Kanbox often cite Kanban-style tracking and included Inbox as main reasons.

The best choice depends on your profile and priorities:

For B2B sales reps and SDRs:

• Kanbox recommended — Kanban-style pipelines help you track each deal visually
• Smart Inbox with reminders so you never forget a follow-up
• Advanced filters to qualify leads before outreach
• Waalaxy if you also want native cold email from the same interface

For recruiters and HR:

• Kanbox recommended — Pipelines can map sourcing → contact → interview → hire
• Post engager imports (find candidates engaged on specific topics)
• Waalaxy if you want ready-made templates and multichannel in one place

For agencies:

• Kanbox Agency — Multi-account, shared pipelines
• High import capacity supports large client operations
• Waalaxy if you prioritize native multichannel per client workflow

For freelancers and consultants:

• Kanbox Starter if you want a complete LinkedIn workflow (Inbox + pipeline tracking)
• Waalaxy Freemium if you’re starting with a very limited budget

Summary: Kanbox for control and visibility, Waalaxy for simplicity and native multichannel.